3 featured jobs found

Viant , a leading manufacturer of medical devices, is looking for an   Administrative Assistant   for their facility in   Wilmington, MA. Some of the benefits to you: Competitive compensation Benefits package that includes: medical, dental, vision and 401(k) with company match Paid time off and holidays Greater stability – Viant recently doubled in size and is investing heavily in their facilities Position Qualifications: At least 3 years’ experience working within a professionally managed business; Prior operations, customer service or purchasing/buying experience preferred. Demonstrated ability to use Word, Excel, PowerPoint, Outlook with proficiency; Advanced Excel skills preferred Able to communicate effectively in English; demonstrated success with verbal and written business communications This individual must have the ability to interface with customer, employees and management at various levels within the organization Must be detail-oriented, organized and able to handle multiple projects simultaneously Maintains a high level of professionalism, integrity and trust; Able to handle sensitive information and maintain confidentiality Must be able to work under pressure to meet deadlines and changing priorities While rare, position may be required to work evenings/weekends to meet deadlines Please click Apply or email your information to:   viant7@workrocket.com Essential Job Functions: Coordinates day to day front office operations which include: reception, phones, mail, administrative support, projects, photocopying/fax services, meeting coordination, etc. Ensures quality customer service to clients, visitors and staff Provides administrative support including but not limited to: Preparing reports, coordinating meetings, making travel arrangements, collecting data, filing, etc. Office administration: Works with other departments on various office tasks that may be performed by front office staff. This may include, but is not limited to: special customer lunches and receptions, conference room set up requests, mailings, special projects, etc. Assists with the procurement of general office supplies, equipment maintenance and break room supplies. Provides administrative support when necessary relative to the shipping of packages, letters, etc. Purchase ordering Participates in various teams, projects or company meetings Complies with all work rules including those pertaining to safety, health, quality, QSR’s and the Accellent Quality Management System Performs other duties as necessary Follow and adhere to standard work Support and Participate in Continuous Improvement activities Support and Participate in activities that increase the ratio of value added to non-value added processes About the company:   With over 35 years of medical device molding experience, Viant, formerly known as MedPlast, has become a comprehensive solutions provider for single use medical devices. Services range from concept and design of components to assembly of finished products. They are headquartered in Foxborough, MA and operate 17 manufacturing facilities in the US, with additional locations in China, Mexico, Costa Rica, Puerto Rico, France, Germany and the UK. All qualified applicants will receive consideration for employment without regard to the individual's race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law.

Viant , a leading manufacturer of medical devices, is looking for an   Office Administrator   to join their   Tempe, AZ   team. Some of the benefits to you: Competitive compensation Benefits package that includes: medical, dental, vision and 401(k) with company match Paid time off and holidays Greater stability – Viant recently doubled in size and is investing heavily in their facilities Position Qualifications: High School Diploma or GED 2+ years of experience as an Administrative Assistant Experience supporting multiple managers and senior managers Please click Apply or email your information to:   viant@workrocket.com Responsibilities: Greets visitors and manage the online receptionist system Answers the operator line and direct calls to the appropriate place Keeps all equipment up and running including, copiers, water coolers and vending machines Regularly restocks supplies and paper as needed, included coffee, utensils, cups, etc. Coordinates candidate interviews by contacting hiring manager and securing interview area Assist with coordinating office maintenance and cleaning, and other services the operation may require, e.g., water dispenser, shredding service, plumber, electrician, security service, etc. Handles inbound/outbound mail including information packets Prepares expense reports Purchases office supplies and maintaining supplies & inventory neatly and orderly Coordinates decorating and catering for meetings and events Scribing and note taking for meetings Maintains training files and keeps training matrix updated Assist HR with maintaining scanning documents and maintaining employee files Perform all other duties assigned About the company:   With over 35 years of medical device molding experience, Viant, formerly known as MedPlast, has become a comprehensive solutions provider for single use medical devices. Services range from concept and design of components to assembly of finished products. They are headquartered in Foxborough, MA and operate 17 manufacturing facilities in the US, with additional locations in China, Mexico, Costa Rica, Puerto Rico, France, Germany and the UK. All qualified applicants will receive consideration for employment without regard to the individual's race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law.

Are you an admin professional that would enjoy a more flexible schedule with an organization that values, respects and rewards its employees for embracing a quest for high performance? If you answered yes, you need to explore this Part-Time Administrative Assistant career opportunity with Concannon, Miller & Co., P.C. in St. Petersburg, FL . You can expect 15-25 hours a week with more hours available during tax season. As a member of the team, you can expect: Flexible scheduling $18-20/hour 401(k) plan and partial PTO Opportunity to learn about the accounting and tax industries   Qualified candidates must have: High school diploma or equivalent (Associates Degree preferred) 5+ years of administrative experience in a professional service industry (ideally accounting or tax) Please click Apply or email your information to: concannonmiller2@workrocket.com Essential functions directly for the Leadership Team include, but are not limited to: Strategic assistant to Leadership team. Billing, managing and maintaining information data bases, relieving and running WIP reports. Delivery of Tax Organizers, tracking tax return status and collating completion. Perform various tasks supporting partners and clients as directed. Managing of Shareholder’s appointments and schedules, with an emphasis on tax season, as requested.  Make travel arrangements and coordinate client meetings and lunches as requested. Creation, delivery, and tracking receipt of all engagement letters whether custom, or standard, for all entities and projects. Direct communication with clients on missing information to complete projects, and status updates. Call clients when personal pick up is required or requested. Assist client upon arrival. E Filing (Release and track Tax documents), Prepare Extensions and CPE (tracking of training classes and updating forms). Format, bind and create Financial Statements. Prioritizes and completes projects as assigned. Adheres to information security procedures and confidentiality of client information. Administrative Essential Functions: Screens calls and attempt to assist clients prior to forwarding the calls on. Complete messages will be taken. Maintains recordkeeping systems and forms in Go File Room and Practice. Assists all staff by providing information, setting up meetings, ordering food, and other administrative duties as requested. Contributes to team effort by accomplishing related results as needed. Open and distribute incoming mail. Prep and manage outgoing mail. FedEx, UPS and Certified Mail as required. Serve as a backup person for front desk and executive assistant’s responsibilities. Responsible for Workflow and client database maintenance. Ensure all processes/procedures are documented and kept current. Assists with Onboarding needs such as ordering supplies for new employees and setting up their desks All qualified applicants will receive consideration for employment without regard to the individual's race, color, sex, national origin, religion, age, disability, and genetic information, status as a military veteran or any other characteristic protected by applicable law.